Harry Parker Boathouse
Rental Information

Community Rowning, Inc. is delighted to host your special event this year. Accepting bookings through 2011, CRI’s Community Room is located in the stunning Harry parker Boathouse on the bank of the Charles River in Boston. With beautiful balconies overlooking the water, windows that frame the setting sun and provide a stunning 150 degree view of the River, CRI’s venue is the most elegant and inviting new space in Boston. Recognized by the Boston Globe as the best new building in the city. Plan your event in a venue that is as special as your celebration.

Facilities
The maximum capacity for rentals is 180 persons for a sit down dinner and 220 for a cocktail reception. The rental area is limited to the 3,040 square foot Community Room on the second floor, kitchen, and balconies.   The Harry Parker Boathouse is fully accessible for all, with elevators to the second floor as well as handicapped accessible men’s and women’s restrooms. Special permission may be granted for excursion boats to land on the docks to drop off or pick up passengers.
Smoking is strictly prohibited anywhere in or around the building and grounds, including the balconies and the outside areas on the river side of the building. Smokers must be directed towards the parking lot on the road side of the building.

Equipment included with rental includes:

• 20 round tables, 5′ diameter, seating 8 each (10 maximum)
• 6 rectangular tables , 8′ length, aprox. 2 ½ ‘ width, seating 8-10 each
• 180 folding white wooden chairs, cushion seats

NEW! Audio Visual Equipment:

• LCD Projector and Projector Screen - $195
• Presentation Screen Only - $75
• In-House Sound System - $125
• Wireless handheld Microphone & In-House Sound System - $195
• All available AV Equipment - $250Kitchen:
  CRI maintains a galley kitchen with non-commercial appliances including refrigerator.

Catering

Community Rowing, Inc. does not have a preferred caterer. We do require that any caterer be licensed in accordance with Massachusetts Department of Health regulations. Caterers must provide the Club with a copy of their certification as a Professional Food Manager. Caterers must also register with the City of Boston no later than seven days before the event and pay the appropriate fee.

All decorations, food, trash and cooking or serving items must be removed from the CRI property immediately after the event by the caterer and/or the renter: i.e. - take it with you! Failure to do so will result in withholding of all or a part of the security deposit.

DCR Permit
It is the responsibility of the renter to secure any necessary permit from the Department of Conservation and Recreation. The application must be received by DCR no later than 45 days in advance of the event and must be accompanied by the appropriate fee.

Liquor
Liquor may be served but not sold in any manner, directly, or indirectly such as by chits at the door, contributions, whatsoever. Keg beer is not permitted at any event. If any alcohol is served, the renter (licensee)/caterer/bartender must provide CRI with a certificate of liquor liability insurance in the minimum amount of $1,000,000 naming Community Rowing Inc. as an additional insured. The club requires that you hire a professional bartender if alcohol is served.
Liquor delivery should be arranged to coincide with the arrival by the caterer. All liquor left after an event must be taken away, not left at the CRI. CRI may deduct from the security deposit for failure to adhere to this policy.

Club Monitor
CRI requires that a club monitor be present during all rentals.

State Police Detail
A required State Police Detail is arranged for by the club and charged to the renter at the ‘block’ rate of $176.00 for zero through four hours or $352.00 for five through eight hours. The renter supplies a separate check in advance made payable to the Massachusetts State Police for the appropriate amount.

Fee Schedule for Fiscal Year* 2010 and 2011
General Rental Fee for the Harry Parker 2nd floor Alta Achter Event Space (covers 5 hours + 2 hours for setup/breakdown or 7 hours total in the event space.)

• Saturdays: $ 3,000
• Fridays and Sundays: $ 2,500
• Monday - Thursday: $3, 000 (only when it does not conflict with programming)
• Security Deposit: $ 1,600 (for groups greater than 20 people)

Member & Small Group Fee
Saturdays @ $ 500/hour, minimum 2 hours
Fridays and Sundays @ $ 400/hour, minimum 2 hours
Security Deposit: $ 1,000 (for groups greater than 20 people)
Groups of 20 or fewer people (during regular boathouse hours only) $ 0
Post Midnight Premium/Penalty

Fee Schedule for Fiscal Year* 2012 and 2013–General Rental Fee for the Harry Parker 2nd floor Alta Achter Event Space (covers 5 hours + 2 hours for setup/breakdown or 7 hours total in the event space.)

• Saturdays: $ 3,500
• Fridays and Sundays: $ 3,000
• Monday - Thursday: $3, 000 (only when it does not conflict with programming)
• Security Deposit: $ 1,600 (for groups greater than 20 people)

Member & Small Group Fee
Saturdays @ $ 500/hour, minimum 2 hours
Fridays and Sundays @ $ 400/hour, minimum 2 hours
Security Deposit: $ 1,000 (for groups greater than 20 people)
Groups of 20 or fewer people (during regular boathouse hours only) $ 0
Post Midnight Premium/Penalty

Upon request, the CRI Board may grant permission for use of the premises for one hour after midnight.   In addition, if a renter without such permission fails to vacate the premises before midnight, CRI will assess a penalty of $1500/hour or fraction thereof and will revoke future rental privileges.

Additional Set-up/ Clean-up Time
Fees quoted above include a total of seven (7) hours in the Alta Achter Room.  Additional time for set up or clean up available @ $ 150/hour (other than after midnight when premium, or penalty applies.)  After midnight cleanup is $300 for the first hour past midnight and is doubled each hour that follows. 

Security Deposit Policy
Security deposits are returned promptly after the event. The most common reasons for withholding all or part of the security deposit are excessive cleaning (avoid confetti, sparkles, rice, etc.), a pulled fire alarm, or running overtime. These items are within the control of the renter and can be avoided.

*CRI’s fiscal begins October 1st and ends November 30th.

If you are interesting in booking please email Leigh Terry at: leigh.communityrowing@gmail.com